Administrative Assistant One Year Contract Island District – CFSEU-BC

Administrative Assistant One Year Contract Island District – CFSEU-BC

14200 Green Timbers Way Mail Stop 408/409
Posted 3 weeks ago

BC's Response to Organzied Crime

Working within the Combined Forces Special Enforcement Unit – BC (CFSEU-BC), the Organized Crime Agency of BC (OCABC) is recruiting an enthusiastic, self-motivated candidate for an Administrative Assistant position located on the Island District.

Reporting to the NCO i/c Island District, this position will be responsible for:

  • Defining and implementing the administrative processes used in the office
  • Coordinating the logistics for meetings including arranging meeting rooms, preparing and

    distributing agendas, taking and distributing minutes and monitoring action items to ensure

    deadlines are met

  • Developing and maintaining the filing system including disposing, archiving and retrieving files
  • Monitoring the inventory and purchases of office supplies, assured loading tickets, equipment

    and furniture

  • Preparing, processing, submitting and distributing correspondence, reports, forms,

    presentations, manuals and other documents

  • Performing general receptionist duties including dealing with couriers and suppliers
  • Responding to inquiries from lawyers, police officers as well as members of the public
  • Tracking and preparing reports for the unit, including but not limited to overall project expenses
  • Providing financial support services including processing, reconciling, certifying accounts

    payable (i.e. invoices, Visa statements, etc.) and travel expenses

  • Maintaining the unit work schedule in an electronic calendar and on TEAM
  • Collecting and distributing employee and member timesheets, expenses, overtime and annual

    leave accordingly which includes reporting to the partner agencies

  • Operational support as a Court Liaison/CPIC Clerk working within JUSTIN, CPIC and PRIME

    The successful candidate will possess strong organizational and interpersonal skills, be able to adapt to a fast-paced work environment with minimal supervision, and meet the following qualifications:

  • High School Graduation combined with at least three years related experience, or an equivalent combination of education and experience
  • Completion of basic bookkeeping and accounting courses
  • Working knowledge of accounting principles, budget preparation, accounts reconciliation and

    expenditure processes, as well as a proven ability to maintain accurate accounting records

  • Working knowledge of Microsoft Word, Excel, Adobe and Outlook
  • Working knowledge of CPIC, PIRS, PRIME and JUSTIN
  • Ability to obtain and maintain a security clearance

    Qualified applicants can submit a cover letter & resume to: by November 29, 2019

Job Features


Apply Online

Phone: 778.290.2040
Fax: 778.290.6101
14200 Green Timbers Way
Surrey, BC V3T 6P3